Waived Co-Pays for CCDF Families

A copayment is a weekly fee for child care based on the CCDF Household’s income exceeding 100% of the federal poverty guidelines and their years of CCDF participation, utilizing the Office’s Child Care Income Eligibility Determination and Sliding Fee Scale.

The child care provider can charge more than the maximum CCDF reimbursement rate. If this occurs, then the extra cost above is referred to as an “overage”. An overage is defined as the portion of a provider’s charges which exceed the applicable county CCDF Reimbursement Rate. Providers may or may not charge overages. Families should speak with their provider regarding any overages, as they are not covered by the CCDF program.

Indiana is temporarily waiving CCDF co-pays to provide relief for families and added financial security for child care programs

Families utilizing CCDF vouchers will receive email and text communications from the Office of Early Childhood and Out-of-School Learning, as well as notification through the CCDF family portal.

Yes, programs will receive a support communication toolkit to share the change with enrolled CCDF families. Access that toolkit here. Additionally, CCDF families will be notified through email, text and CCDF parent portal notifications

No. Programs will receive payment for waived family co-pays as part of their regularly scheduled bi-weekly CCDF payment beginning April 28, 2021.

Programs will receive payment for waived family co-pays as part of their regularly scheduled bi-weekly CCDF payment beginning April 28, 2021. For example, if a voucher’s full-time subsidy is normally $100 and the copay is $20, the state will reimburse the program $120 during the waived co-payment period. Please keep in mind, a child must have electronically documented attendance in order for the program to receive the co-payment. Also note: vouchers on the provider portal will still show the family co-payment during this waived copay period.

The program will be required to refund the co-pays to the family and pay back all co-payments made to them by the state. Follow-up by the program’s licensing consultant will also be initiated.

If you accidentally charge a family a co-payment, let the family know about the waived co-payments and refund them their co-payment.

Yes, you may continue charging overages.

Providers are encouraged to use their normal collection process for the collection of any prior co-payments. The state will not reimburse for any co-payments prior to March 28, 2021.

Programs and families will receive reminder communications beginning six weeks before co-pays are reenacted.

CCDF vouchers will not change during this program and will still show the parent co-payment amount.

Families will receive reminder communications beginning six weeks before co-pays are reenacted.

For questions, contact OECOSLproviderinquiry@fssa.IN.gov.